Bachelors Of Business Administration

Senior Procurement and Logistics Officer

• Conduct techno-commercial analysis to identify best suppliers in different categories
• Liaise between suppliers, relevant internal departments, and customers
• Identify potential suppliers, develop existing ones, and maintain solid relationships
• Negotiate contracts and monitor their progress, checking the quality of service provided
• Supplier Order tracking and processing Purchase Orders (PO) for goods receiving
• Follow up the dispatched shipments checking ETA and update system and tracking reports
• Working in both import and export shipments by air, sea and land
• Coordination with shipping line, customs clearance agencies and customers for timely clearance and delivery at minimal cost
• Raising claims with suppliers for discrepancies and follow up for repayment
• Coordinating with Finance team for clearing overdue payments and Debit/Credit note issuance for any discrepancies
• Goods and clearance invoice checking and processing for payment
• Reconciliation with Supplier Statement of Accounts and rectifying any discrepancies
• Keep contract files and use them for future reference; check and approve documents

Purchase Officer

• Forecasting levels of demand for services and products to meet the business needs and keeping a constant check on stock levels.
• Conducting research to ascertain the best products and suppliers in terms of best value, delivery schedules and quality.
• Liaising between suppliers, relevant internal departments and customers.
• Identifying potential suppliers, visiting existing suppliers, and building and maintaining good relationships with them.
• Negotiating and agreeing contracts and monitoring their progress, checking the quality of service provided.
• Processing payments and invoices.
• Keeping contract files and using them as reference for the future.
• Forecasting price trends and their impact on future activities.
• Giving presentations about market analysis and possible growth.
• Developing an organization’s purchasing strategy.
• Producing reports and statistics.
• Evaluating bids and making recommendations based on commercial and technical factors.
• Ensuring suppliers are aware of business objectives.
• Attending meetings and trade conferences.
• Supervising the work of other members of staff.

Procurement Officer

• Documents Checking & approval
• Municipality related issues (rejections, discrepancies, missing/ delayed documents)
• Confirmation and communication of Orders
• Communicating claims (quality, demurrage, shortages, etc…) with suppliers and keeping logs
• Preparing reports and maintain records
• Following up on confirmation, loadings and actuals
• Costing shipments and entering actuals in PTS
• Supplier monthly reconciliation (invoice vs. agreed price)
• Creating ERP Po for all shipments
• Sending Enquires and maintaining price comparison sheet

Operations Executive

• Manage operations with trade groups instructing vessels, agents, contractors and stevedores on a daily basis
• Plan the voyage of the vessel in association with the vessel operations manager
• Arrange payment of proforma DA’s and cash to Master’s requests and conduct port reviews and appoint vessel agency
• Prepare reports on productivity and make plans for process improvement
• Assist line manager with enquiries and gather any information requested