About Diana Amshah

  • Phone 55220049
  • Academic Level Diploma
  • Gender Female
  • Industry Others
  • Viewed 176

Education

  • 2001 - 2002
    Pitman Institute

    Executive Secretary Diploma

    I have passed Diploma's Executive Secretary from Pitman Institute in Salmiya ,Kuwait

Experience

  • 2022 - Present
    La Plus Belle Trading & Contracting Company

    Executive Secretary for General Manager: August 2022

    Composes English/Arabic Correspondence, Memos,
    Various reports, records, requisitions by transcribing,
    formatting, editing, retrieving, copying and transmitting
    text, data and graphic.
    • Organizes all English files of the company related,
    products, campaign, targets, achievements, suppliers.
    • Conserves Executive’s (GM & CEO) Time by reading,
    researching and routing correspondence, drafting letters
    and documents.
    • Collecting and analyzing information: Targets,
    Achievements, and marketing budget, etc.
    • Performs duties, if asked, related to personal
    correspondence, bank expenses, bills, daily diary, booking
    for GM & CEO.
    • Deliver all Executive Secretary tasks.
    • Scheduling meeting & online meeting.
    • Coordinate and communicate with local and overseas
    suppliers.
    • Attending Exhibition with the CEO .

  • 2019 - 2022
    AL Wazzan Educational ( J'S Preschool )

    Admin Manager (Branch Manager)

    Manage day to day operations at a preschool
    • Provide monthly log to parent’s complaints to Director of Nursery
    • Supervise Admin Staff
    • Maintain rapport with parents and students through counseling are required.
    • Handles logistical arrangements related to tours/Excursion and external marketing of
    school.
    • Prepare cost and registration report and submit weekly report to director of the school
    • Manage performance and day today responsibilities of admin staff.
    • Explain or answer procedural/policy related questions to parents and staff.
    • Review invoices from suppliers for conformance with purchase orders as to price,
    quantity discounts and similar information. Refers unusual cases to management.
    • Ensure Maintenance of files and records of current and potential suppliers, materials,
    process, delivery dates and inventories under following units and provide weekly
    report:
    a- Uniform Inventory
    b- Schools General Inventory including Books, Stationary and any other required
    materials.
    c- Cafeteria Inventory / Occasional Orders.
    d- Housekeeping Related inventory orders.
    • Review and approve claims against suppliers for unsatisfactory materials
    • Prepare routine inventory reports and maintain record of in house and on order
    material. Coordinate with respective employee / departments to ensure completion of
    adequate forms / paperwork related to purchase request / delivery and provide
    monthly report on 20th of each month.
    • Prepare and share monthly reports to finance department related to closing inventory
    with cost per item.
    • Stocks supplies to help maintain optimal stock levels and minimize waste. Calls
    attention to the need for replenishing low stocks.
    • Performs various custodial duties in coordination with Academic coordinator in order
    to maintain orderly and clean work condition / area.
    • Participate in the training, orientation and annual performance evaluation of admin
    staff.
    • Supervise staff to deal with the children with personal health care needs.
    • Participate in training and ongoing professional development program and workshops
    on monthly basis.
    • Trips and events: Arrange for fee collection, book transportation and food as provided
    in action plan report to HOD and update head of department of the completion of
    tasks.
    • Submit Trip expense report on a weekly basis to the school director.
    • Ensure to work in coordination with academic coordinator for execution of planned
    extra-curricular activities / Trips / Events for the year and action plans against it.
    • Participate in preparing work schedules, assign staff, adjusts staffing to provide
    appropriate coverage and meet the needs of the nursery in conjunction with the
    director.
    • Ensure safety of staff and students by identifying substandard conditions of safety
    and its root causes. Supervise daily safety inspection to identity unsafe working
    conditions of practices.
    • Attend meeting as required.

  • 2002 - 2015
    FedEx Kuwait

    Customs Administrative Assistant

    Prepared and organized paperwork and other materials as needed for meetings,
    conferences, travel arrangements and expenses reports.
    • Maintained office scheduling and event calendars.
    • Controlling the cage shipment and monitor the customs clearance process.
    • Work on the pre-clearance truck shipments and make sure to finish the
    clearance process before the shipment arrival and release the shipment upon
    the arrival without any failure.
    • Composed, typed, and distributed meeting agendas and minutes, routine
    correspondences and reports.
    • Responsible for customs duties calculations and collecting.
    • Set up and handled incoming mail and office filing systems.
    • Collected and coordinated the flow of internal and external information.
    • Managed office equipment and office space.
    • Established the administrative work procedures for tracking staff’s daily tasks
    • Received clients on behalf of the director/manager and assisted them in
    solving common problems.
    • Maintained a cordial relation with the whole department.
    • Acting team leader customer service department and customs department.
    • Maintenance and implementation of all office policies and procedures.
    • Responsible for scheduling of office volunteers to ensure appropriate coverage
    to assist staff and daily operation of the team.
    • Responsible for encouraging the growth in the evaluation process of the staff.
    Delegate office responsibility to appropriate staff and volunteers to ensure
    functional day-to-day processes and projects are carried out.

Expertise

Supervision of employees and high executive organizational

Languages

English
Proficient

Skills

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