About Marie Ghanem

  • Academic Level Degree Bachelor
  • Gender Female
  • Industry Others
  • Viewed 128

Education

Experience

  • 2022 - Present
    The Sultan Center

    Office Manager

    • Manages the arrangement and appointments agenda of the CEO in all, meetings, interviews, visits, occasions, and normal or normal activities.
    • Organizes daily work and orientation related to CEO’s office to achieve the best use of the available resources and the time of the CEO.
    • Organizes& prepares travel arrangements for the CEO in terms of light bookings, hotels, and transportation in addition to financial and administrative arrangements and related agenda.
    • Reviewing correspondences and transactions delivered to CEO’s office ensuring their systematic validity and writing the required explanations on them, submitting them, or referring them to the related departments’ managers and departments’ heads, and following what actions have been made.
    • Manages the in and out communications system such as telephone calls received and messages reception, transactions, etc.
    • Presents transactions and correspondences to CEO.
    • Creates and develops an automated archiving system for all administrative workflow and correspondences.
    • Attending executive meetings with the CEO, taking meeting minutes to follow up on any tasks related to CEO, and attending some meetings on behalf of the CEO if requested.
    • Handling VP legal cases and violations
    • Supporting HR Department with events.
    • Supporting Marketing Dept. with giveaways and gifts.
    • Organized & Supervised HO Bazaars.
    • Supporting HR with Canteen project.
    • HR ground floor training room – Indexing of books & tapes. Replaced old chairs. repainted.
    • Helping Hands for stores During Ramadan.
    • Handling reception management.
    • Supporting Marketing Department with Adailiya opening.
    • Conducted Inspection of stores.
    • Manage Supplier Service Office

  • 2014 - Present
    The Scientific Center

    Office Manager

    Office Manager for Chairman & General Manager Office
     Manage multiple projects as assigned by the General Manager related to diverse lines of business,
    community, and personal interests with inter-related activities and relationships.
     Coordinates calendar, travel, meeting, and schedule arrangements for the Chairman, staff,
    business partners, and visitors. Includes initiating contact and securing appointments, equipment,
    and facilities as appropriate.
     Works closely with other team members to assure the General Manager’s preparation for meetings,
    presentations or other engagements.
     Prepare Speech for the GM
     Board Secretary
     Administrative and functional activities include but are not limited to:
    – Taking phone calls.
    – Maintaining personal and business files.
    – Corporate record keeping for multiple entities.
    – Supporting marketing and strategic planning activities.
    – Note taking & creating documentation.
    – Filing, storage & retrieval of business and personal activities.
     Handles financial and accounting matters for the general manager with confidential.
     Prepares and sends business and private correspondence.
     Prepare draft speech
     Prepares minutes-of-the-meeting after each internal staff meeting and distributes copies to related
    parties.
     Carries out responsibilities with professionalism, respect for others, in accordance with the
    organization’s policies and applicable laws
     Coordinates operations of Chairman’s office including:
    – Reception
    – Document preparation & control
    – Internal communications
    – General office maintenance to improve costs and effectiveness.
     Any other duties as assigned

  • 2012 - 2013
    Kuwait Commercial Real Estate Company

    Executive Assistant

     provides administrative support to the Group Financial Advisor & Chairman in particular and
    managing staff in general by coordinating and following up activities related to the development of
    projects between the team & the clients. Draft replies to correspondence, maintains related records
    and files. Manages office supplies, staff technical needs and internal memos. Manages staff sick &
    annual leaves.
     Plan, and organize the various management events and manage the information flow( minutes of
    meetings and action plans) relating to regular project reviews.
     Arrange for the BOD & AGM Meetings.
     Coordinate and log the flow and exchange of information between the CEO, his staff and the other
    members of the management team.
     Provide secretarial services as required, including maintaining the files and records associated with
    the CEO’s office & Group Financial Advisor.
     Arrange travel including bookings, travel allowance expense claims and prepare detailed itineraries.
     Assist with the management and prioritizing of telephone enquiries and recording of CEO’s
    appointments.
     Reports directly to the Chairman & Group Financial Advisor with all related activities.
     Taking care and the full responsibility for all the deposits of the company & Money Transfers
    between banks (Local & International)
     Performs any other duties requested by the Chairman/ Group Financial Advisor.
     Helping in Inventory Legacy

  • 2007 - 2011
    National Investment Company

    Administrative Assistant

     provides administrative support to the Board Members & Chairman in particular and managing staff
    in general by coordinating and following up activities related to the development of projects
    between the team & the clients. draft replies to correspondence, maintains related records and
    files. Manages office supplies, staff technical needs and internal memos. manages staff sick &
    annual leaves.
     Plan and organize various employee hiring campaigns.
     Plan, and organize the various management events and manage the information flow( minutes of
    meetings and action plans) relating to regular project reviews, contract negotiations and other
    corporate committees run by the CEO.
     Arrange for the BOD & AGM Meetings.
     Coordinate and log the flow and exchange of information between the CEO, his staff and the other
    members of the management team.
     Assistant in preparation for Request For Proposal ( Rail Road & Failaka Island Project) as one of
    Partnership Technical Bureau (PTB) Project.
     Provide secretarial services as required, including maintaining the files and records associated with
    the CEO’s office.
     Arrange travel including bookings, travel allowance expense claims and prepare detailed itineraries.
     Assist with the management and prioritizing of telephone enquiries and recording of CEO’s
    appointments.
     Reports directly to the Chairman & Board Members with all related activities.
     Taking care and the full responsibility for all the deposits of the company
     Performs any other duties requested by the Chairman/ Board Member.
     Managing Operational duties for new IPO’s & new shares certificates.

  • 2005 - 2007
    National Bank of Kuwait

    Administrative Assistant

     provides administrative support to the general manager in particular and managing staff in general
    by coordinating and following up activities related to the development of projects between the team
    & the clients. draft replies to correspondence, maintains related records and files. manages office
    supplies, staff technical needs and internal memos. manages staff sick & annual leaves.
     reports directly to the general manager with all related activities.
     Assists, as instructed, in preparing draft reports to the agency’s clients and seeking information
    from the company resources related to the clients marketing activities.
     Prepares minutes-of-the-meeting after each internal staff meeting and distributes copies to related
    parties.
     Follows up with the public relations office/manager on the preparation of printer material, gifts,
    giveaways and promotional packages related to the clients of the company with local and
    international resources.
     Coordinate meetings and events & Prepares contact reports after communications executive[s] /
    manager’s meet with clients to verify points of agreements, upcoming duties and deadlines.
     Files documents and material related to the company correspondence and activities with clients
    and various resources.
     Carriers out other similar or related duties such as, drafting replies to correspondence, following up
    travel arrangements, maintaining related records.
     Performs any other duties requested by the general manager.
     Managing Operational duties for new IPO’s & new shares certificates.

Languages

English
Intermediate
Arabic
Proficient

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