Translation

HR Generalist

Recruitment:
Over Seas’ Recruitment Responsibilities:
• Deal with International Recruitment Agencies (Philippine, India, Nepal, UK and Qatar).
• Recruit candidates from different countries.
• Complete recruitment process for foreign candidates (submit their documents for Visa issuing and book Air tickets for them).
• Following up with Agencies after receiving the original visa until candidates’ arrival to Kuwait.
Local Recruitment Responsibilities:
• Prepare advertisements for vacant staff positions and post them on various recruitment channels.
• Collect & screen CVs to find suitable candidates.
• Schedule and organize interviews.
• Prepare job offer letters.
• Initiate the payroll process.
• Ensure dept. managers complete probation of employee’s form.
• Following up visa transfer.
• Informing the payroll section with allowances need to be given to the employees after passing the probation period.
Manpower planning:
• Prepare Manpower plan forms and send them to dept. managers.
• Following up Manpower plan forms submission by dept. managers.
• Prepare reports filled with numbers of needed Manpower for existing or new vacancies and number of promotions depending on company policies and grading scale.
Employee Performance Appraisal (EPA):
• Prepare EPA forms and send them to dept. managers.
• Following up EPA forms submission by dept. managers.
• Prepare EPA report based on dept. managers’ evaluation.

Air Tickets:
• Contact with travel agency to get latest air ticket prices for various destinations for the managers.
• Get management approval for air tickets encashment.
• Contact with managers to get their families information.
• Prepare report with all eligible managers and their families – as per company policies-, ticket cost and total amount to be paid for them.
• Prepare memos with air ticket encashment and send them to finance dept. for payment.
Company Vehicles:
• Receive vehicle request from manager or employee.
• Check their eligibility based on company policy.
• Coordinate with the vehicle issuing dept. to enquire new vehicle.
• Receive vehicle handover from manager or employee in case of resigning or changing the vehicle.
• Following up with Used Cars dept. Manager for the vehicle handover process.
Other:
• Assist in filling system.
• Prepare memos.
• Prepare retirement list with all employees who will be 65 years old to get approval by dept. managers and directors whether to extend their contracts or not.
• Issuing termination or resignation acceptance Letters.
• Prepare list of Employee Age 60 Year Old with University Degree / no University Degree as Kuwaiti Govt. Regulations 2021 for renewal the residency.
• Update staff work permit data in Mena-itech.

HR Coordinator

• Maintain Records of personnel-related of payroll, vacations & final settlement.
• Prepare all the company salaries and coordinate with financial management and transfer it to staff account on the time every month.
• Prepare the annual leave and the emergency leave and do the required regarding that when we take the approval from the general manager and not delay.
• Preparation the end of services calculation & preparation the important acknowledgements and overseeing the delivery of all the necessary summaries.
• Coordinator with the accounting regarding the leave salary, monthly salary, end of services, air ticket allowances.
• Preparation the contracts and appointment decisions for the new staff and print any order from the top management or any others matter related to the work.
• Preparation of job descriptions for all departments and employees in the company and responsibility of signature from all sides.
• Follow-up staff attendance and take the action necessary in case of delays or unexcused absences.
• Preparation and coordination list of the suggestions leave for company staff and arrange it by the priority and what work needed and not to exaggerate them.
• Update the leaves balance for all the staff every three month.
• Keeping the documentation and archiving by easy way to facilitate access to the required papers in a short time
• Dealing with suppliers to buy stationery for our companies.
• Communicate with staff to receive the requirements & arrange the stationary every month.
• Responsible for benefits & compensation.
• Delivery of mobile & SIM card to the staff.
• Insurance (Work compensation & Medical), annual ticket calculation.

HR Executive – (Payroll)

• Prepare all the company salaries and coordinate with financial management and transfer it to staff account on the time every month.
• Prepare the annual leave and the emergency leave and do the required regarding that when we take the approval from the general manager and not delay.
• Preparation the end of services calculation & preparation the important acknowledgements and overseeing the delivery of all the necessary summaries.
• Coordinator with the accounting regarding the leave salary, monthly salary, end of services, air ticket allowances.
• Preparation the contracts and appointment decisions for the new staff and print any order from the top management or any others matter related to the work.
• Preparation of job descriptions for all departments and employees in the company and responsibility of signature from all sides.
• Follow-up staff attendance and take the action necessary in case of delays or unexcused absences.
• Follow-up & recording the staff absences during the year to be sure that all the staff came on the time as the rules and do the necessary action in case of infringement of the limit of the absence according to Kuwaiti labor law.
• Preparation and coordination list of the suggestions leave for company staff and arrange it by the priority and what work needed and not to exaggerate them.
• Update the leaves balance for all the staff every three month.
• Keeping the documentation and archiving by easy way to facilitate access to the required papers in a short time.

HR Officer

• Follow up attendance for employees.
• Follow up & recording the sick leaves for the staff.
• Preparation the balance & annual leave calculation.
• Preparation the termination & resignation for the staff.
• Preparation the end of services calculation.
• Preparation the job offers & contracts.
• Preparation the payroll every month.
• Follow up the HR system.
• Follow up the Emails.
• Preparation the circulars (MEMO).
• Transfer & renew the residence.
• Transfer information from the old passport to the new one.
• Preparation the Visa commercial for the employees in outside branches.
• Preparation the official letters from our company to government departments for the completion of some works.
• Write on the printing machine for some transactions